Administrative Coordinator

Tavex Group is the most reliable supplier of investment gold and silver for millions of satisfied customers. We operate in 13 countries and continue to expand. At Tavex AB in Sweden, we have guaranteed quality and built trust for over 20 years. Our experience is evidenced by an AAA rating from Dun & Bradstreet – a rating held by only 3% of companies in Sweden.

We are now looking for a dedicated colleague who wants to take the next step in their career together with us!

About the position:

We are currently seeking a structured and proactive administrative coordinator to join our team in central Stockholm.

This is a varied and meaningful role where you will provide administrative and secretarial support to the management team and other internal stakeholders – sometimes with more complex tasks.

You will serve as a central point of contact both internally and externally, gain broad insight into the operations, and independently drive your own processes and improvement initiatives to streamline and develop working methods. The role requires a high degree of independence, strong initiative, and the ability to efficiently manage multiple parallel processes in a dynamic and international environment.

The position is full-time and on-site.

Your responsibilities and areas of accountability:

• Ensure structured management of digital and physical documentation as well as information flows
• Perform accurate data entry, document control, and quality assurance
• Support internal and external communication by preparing, compiling, and distributing materials
• Handle procurement, orders, and invoices for office supplies, indirect materials, services, and consumables for Tavex Sweden's operations
• Drive internal projects and processes independently
• Identify areas for improvement and lead change initiatives
• Support colleagues with administrative tasks (including acting as a superuser in various systems)
• Maintain order, structure, and reliability in both routine and more complex administrative processes
• Provide administrative and secretarial support to management and relevant stakeholders, including representing the management team in internal and external contacts
• Plan and organize travel, conferences, meetings, and events

Who we are looking for

• You thrive in a broad administrative role with many points of contact and great personal responsibility.
• You are structured, solution-oriented, good at prioritizing, and service-minded with a natural ability to take initiative.
• You are accustomed to creating order and structure in both routine tasks and more complex administrative processes, and you enjoy working in an international environment with different cultural perspectives.

Requirements

• Previous relevant experience in administrative roles
• Proven ability to manage multiple stakeholders and parallel tasks
• Experience working in various administrative systems (preferably HR or process-related tools)
• Structured, proactive, and solution-oriented work style
• Strong ability to independently drive change and development in administrative processes
• Very good knowledge of Swedish and English, both spoken and written

Meritorious

• Academic degree in a relevant field (e.g., business administration) – not a requirement
• Experience from finance, trading, or similar industry
• Knowledge of additional languages or specific systems (e.g., ERP or HR systems)

What we offer

• A stable position in a financially strong and growing company with AAA credit rating
• Central location in Stockholm with modern office facilities
• A positive and collaborative work environment focused on trust and well-being
• Competitive salary based on experience and attractive benefits (e.g., wellness allowance of 5,000 SEK/year and team activities)
• Opportunities for professional development within a leading Nordic precious metals company

We review applications on an ongoing basis.

We look forward to your application!

In connection with the recruitment, Tavex AB processes personal data in accordance with the General Data Protection Regulation (GDPR).