Operations Coordinator - Key Role Close to the CEO

Let's Paint is growing and we are now looking for a central key person who wants to work closely with the CEO and help drive a developing company.

This is a CEO-close Operations role where you hold together daily flows, create structure, and ensure the business runs smoothly – with speed, quality, and service in focus.

You are often the first point of contact for:

• painters
• suppliers
• internal inquiries
• simple customer dialogues

You receive customers at the office, handle ongoing administration, financial documentation, purchases, and ensure that the office and organization feel professional, pleasant, and well-organized.

In short: you are the spider in the web – with judgment, integrity, and a high sense of service.

What you do in the role

CEO-close support & coordination

• Relieves the CEO in operational daily work
• Filters and captures questions from painters and the internal team
• Handles parts of the CEO's email inbox according to clear guidelines
• Follows up on matters so nothing is forgotten
• Participates in meetings as needed and for taking minutes

Finance & administration

• Collects and structures receipts, documentation, and travel expenses
• Ongoing dialogue with the accounting firm (Aspia)
• Supports in simpler financial tasks according to the CEO's priorities

Structure, ISO & quality

• Operational responsibility for ISO work in the existing structure
• Maintains order in documents, versions, and routines
• Works with processes, checklists, and documentation
• Updates (our internal system for painters)
• Ensures that Let's Paint has order & tidiness in quality work

Office, service & culture

• Responsible for the office being clean, cozy, and welcoming
• Weekly office cleaning (vacuuming, trash, toilet, dishwasher, etc.)
• Manages purchases (consumables, coffee breaks, materials, the kiosk, etc.)

Plans and coordinates:

• trainings
• team activities and events
• internal information
• Helps assemble KMA binders for projects

Purchases & practical tasks

• Makes purchases in stores or online according to purchasing routines
• Handles errands like mail, pickups, returns, and practical logistics

Communication & approach

• Communicates warmly, clearly, and professionally
• Represents the CEO in simple dialogues
• Ensures quick responses and a good experience for everyone contacting Let's Paint
• Ensures internal communication truly gets through and is understood

You:

• enjoy pace and responsibility
• think one step ahead and like structure
• have a high sense of service and energy
• are solution-oriented and humble
• thrive in a broad role where no day looks the same
• have order and structure as a superpower
• Enjoy posting clips and being active on social media

Requirements

• Driving license B
• Very good Swedish in speech and writing
• Good computer skills and digital understanding
• High integrity and good judgment
• Can handle many parallel tasks
• Positive, cooperative, and confident

Meritous

• Similar coordinating / service-close role
• Experience with financial documentation
• ISO, quality, or document management
• Construction, crafts, or service industry
• Social media

Purpose of the role

To be a CEO-close key person who makes it possible for the company to grow sustainably, maintain high quality, and give both customers and the team a really good experience – every day.