Finance and Administrative Coordinator for Maxab AB

Do you want a broad and business-oriented role where you combine finance, purchasing, and administration with quality and regulatory work? Maxab AB is now seeking a structured and driven employee who wants to help create order, structure, and efficient processes in a growing company.

About the role

This is a central role in the operations where you work both operationally and coordinatively. You are responsible for ongoing finance, handle purchasing from suppliers, and support in product administration and quality work, including ISO-related processes.

Job duties

Finance

• Ongoing bookkeeping
• Customer and supplier accounts receivable
• Invoicing and payments
• Reconciliations and support during closing of accounts
• VAT and tax declarations
• Salary payments
• Involved in monthly and annual closings

Purchasing and supplier contact

• Handling of purchasing from suppliers
• Order placement and follow-up on deliveries
• Supplier contacts and simple negotiations
• Ensuring that purchases are made according to needs and routines

Product and business administration

• Administration of product data and item registers
• Document management related to products
• Support in internal processes and structure

Regulatory and quality

• Support in regulatory issues related to products
• Documentation and follow-up of requirements
• Work with and further development of quality systems
• Support in work with ISO certification

Qualifications

We are looking for you who:

• Have education in finance, administration, or similar
• Have experience in finance work
• Have good system proficiency (e.g., Fortnox, Visma, or similar)
• Have good knowledge of Excel
• Speak and write Swedish and English fluently

Meritorious:

• Experience in purchasing or supplier management
• Experience in product administration or master data
• Experience in regulatory work or quality work
• Knowledge of ISO standards (e.g., ISO 9001)

Personal characteristics

To succeed in the role, we believe that you:

• Are structured, thorough, and organized
• Are self-motivated and take responsibility
• Have good collaboration skills
• Enjoy a varied role with many points of contact
• Have a solution-oriented and pragmatic work approach

We offer

• A broad and developing role
• Opportunity to influence and improve processes
• Close collaboration with management
• Short decision paths
• A growing company with high ambitions

Other information

• The position is full-time/part-time
• Start according to agreement
• Location: Stockholm (Västberga)