Project Coordinator

About Green Wall Designs

Green Wall Designs is a creative studio in Stockholm specializing in lighting design, production design, and production of visual content for the live and entertainment industry.

The company was founded in 2008 with the goal of uniting these disciplines within the same operation. Today, Green Wall Designs consists of a creative and technical team of about 20 people working in an advanced and fast-paced production environment. Our projects demand high standards of precision, quality, and delivery reliability, and we continuously develop our methods and competencies to meet the growing needs of the industry.

We value creativity in all forms, professionalism, clarity, and a non-prestigious work approach, and we develop long-term collaborations with producers, creators, and technical teams in Sweden and internationally.

The Role We Are Looking For

Green Wall Designs is seeking a Project Coordinator who preferably has experience in live production, events, performing arts, broadcast, or production of lighting design and/or visual content.

In this role, you will support the producer with administration, scheduling, documentation, and coordination of teams and deliveries.

We are looking for someone who is structured, communicative, and enjoys maintaining order in creative and technical environments. You have a professional demeanor and appreciate working closely with both producers, creators, and production teams. As a Project Coordinator, you build good relationships with clients and partners and contribute to creating clear processes and a smooth workflow throughout the project. Experience in coordination or work in creative productions is meritorious but not required.

In our daily work, we collaborate with artists, producers, and creative teams, and our productions reach audiences worldwide. In the studio in Sickla, you work alongside dedicated colleagues and our studio dog Beppe, who gladly receives some attention in between tasks.

Typical Work Tasks

• Support the producer in daily project administration
• Handle scheduling, meeting bookings, and timelines
• Update production documents, lists, delivery plans, and status
• Assist in communication between team, client, and suppliers
• Prepare and compile materials for meetings and presentations
• Ensure proper file management, versioning, and documentation
• Monitor deadlines and flag any potential risks
• Drive small deliveries and sub-tasks independently

We Would Like You To

• Feel comfortable in a role where you support producers and creators by handling administration and coordination
• Be confident in working independently and taking initiative
• Have the ability to work on-site in our studio in Sickla
• Have very good communication skills in English and Swedish, in speech and writing
• Be a team player who contributes to a positive, non-prestigious, and professional work culture
• Be willing to travel for work, both within Sweden and internationally
• Have experience or interest in live production, events, performing arts, broadcast, or visual content