Administrator/Planner Personal Assistant

Awilja Management AB provides personal assistance for both children and adults. We operate throughout Sweden.

We are growing and now need to expand our team with an administrator/planner for the operation.

Do you want a role where no day is the same? As an administrator with us, you will oversee schedules, recruitment during illness, absences, vacation planning, staff, and clients.

Job duties: Planning of sick leave and absences. Vacation planning. Daily documentation in the system. Visiting clients and work groups. Scheduling in aiai. Distribution of consumables to clients. Over time, participating in employment interviews for personal assistants.

To be suitable for the position, you should have an eye for order and tidiness, be communicative, have a professional approach, as well as good collaboration skills, and you can work independently based on given tasks.

The work requires high flexibility, good interpersonal skills, seeing everyone as equal, ability to juggle many tasks, and simultaneously have communication skills.

You should also be able to collaborate with various professionals we come into contact with in the operation.

The position is 50% with possible extension.

Working hours 07:30-12:00 including 30 minutes lunch break. Monday-Friday.

Administrative education or experience from similar administrative tasks within personal assistance is meritorious.

You are expected to contribute to a good work environment in the operation as well as the operation's quality and development.

You should be comfortable using various digital programs, able to handle stress, and enjoy having many contacts. In the daily work, it is required that you can structure the work and handle different tasks in parallel as well as prioritize among them.

Great importance is placed on personal qualities and suitability during recruitment

You should have good knowledge and be able to master the Swedish language in speech and writing.

A car and driver's license are required.

Interviews will be held continuously during the recruitment period.