Executive Assistant

Tavex Group is Northern Europe's leading player in precious metals and currency exchange. We operate in 13 countries and continue to expand. At Tavex AB in Sweden, we have delivered quality and built strong trust for over 20 years. Our experience is proven by an AAA rating from Dun & Bradstreet – a grade that only 3% of Swedish companies have.

We are now looking for a dedicated colleague who wants to take the next step in their career with us!

About the position:

We are now seeking a proactive Executive Assistant to support our CEO, CFO, and COO.

Your main task is to facilitate the daily operations of management so they can focus on driving the business forward. The role requires high independence, good judgment, and a hands-on, down-to-earth attitude – you are ready to roll up your sleeves and do what is needed. The position is 100% on-site.

Your duties and responsibilities:

• Provide qualified administrative and operational support to the CEO, CFO, and COO
• Participate in management meetings, take accurate minutes, create clear action points, and ensure follow-up and implementation
• Manage and prioritize email, filter communication, and efficiently respond to internal and external inquiries
• Drive project management and execution of strategic initiatives from the management team
• Act as a link between management and other departments (e.g., operations, sales, marketing, business development, and HR)
• Plan and coordinate travel, meetings, conferences, events, and bookings
• Identify improvement opportunities and proactively streamline processes
• Handle confidential information with the highest degree of discretion and professionalism

Who we are looking for

• You are a structured, solution-oriented, and service-focused person with a genuine interest in supporting management in a dynamic environment.
• You thrive with variety, take great responsibility, and have a flexible and down-to-earth work approach.
• You have very good communication skills, a sharp eye for detail, and the ability to manage multiple parallel tasks in an international environment.

Requirements

• Relevant experience as an executive assistant or similar role
• Documented experience in project management, meeting coordination, minute-taking, and follow-up
• Strong ability to filter communication, manage email, and prioritize tasks under time pressure
• Experience collaborating between different departments and driving strategic initiatives
• Very good knowledge of Swedish and English, both spoken and written
• High integrity, proactivity, and a practical “get-it-done” attitude

Merits

• Experience from finance, trading, or similar industry

What we offer

• A stable role in a financially strong and growing company with an AAA credit rating
• Central location in Stockholm with modern office facilities
• A positive and collaborative work environment focused on trust and well-being
• Competitive salary based on experience and attractive benefits (e.g., wellness allowance of 5,000 SEK/year and team activities)
• Opportunities for professional development within a leading Nordic player in precious metals and currency exchange

The company is not covered by a collective agreement, but we offer market-based and competitive employment conditions.